Alexander Place Town-home Association, Inc
Special Meeting held for: New Management Company Introduction, Committee Selection and Executive Session
Location: Alexander Place Community Clubhouse
Time: 7:30 PM
September 12, 2007
Recorded Minutes
Attendees: Grandchester Meadows, Inc (David Robbins & Associates)
Board of Directors: Mitchell Bates, Brenda Green, Norwood B. Starling
Approximately 40 Homeowners
Meeting opened by Mitch Bates introducing the new management company, Grand Chester Meadows, Inc. He was immediately, interrupted by a board member stating that Grandchester Meadows was not our management company because they did not vote. A homeowner stated that the majority vote rules. Afterwards, the spouse of the said board member disrupted the meeting and heated words were passed. Home owners, stated they were tired of distractions, vicious attacks on personal lives, gossiping and overall tearing-down of our community and simply want to stop this path of destruction. We only want involvement from those that display teamwork in their word and deed.
Questions, posed to David Robbins:
Q. What will Grandchester bring to Alexander Place Town-home Association?
R. Proactiveness to concerns, communication and quick to respond.
Q. Where are the monies for Alexander Place Town-home Association?
R. The monies have not been transferred from CAS. The monies are not with any board member or Grandchester Meadows, Inc.
Q. When can we expect HOA Fee Coupon books?
R. Use the coupons mailed with the introduction letter until the year ends. Coupon books will go out for 2008 once the budget has been ratified.
Q. Will our money be set in Grandchester Meadows name?
R. Alexander Place Townhome Association, Inc will have your own account. It will not be set up in Grandchester Meadows name.
In addition, Mitch shared the areas of concern for the new contract previously discussed:
We will pay 10.75/per home (less than previous rate with CAS).
A clause is incorporated to our contract to review the contract with legal counsel and request immediate amendments, if any language is found to misleading and or detriment to a particular party up to 60 days.
We also included, a Contract Increase Cap as well, that may not exceed 3% per year.
Committee Selection:
Landscape Committee
Kathleen O’Grady
Stephen Waithe
Brandon Edwards
Matt Lento
Architectual Committee
Alana Schweikart
Melinda Lane
John Helsebek
Cheri Thomas
Social Committee
Lisa Cartan
Debra Edwards
Finance Committee
Misti Helsebek
Jill Carter
Mary Jane Poore
Newsletter Committee
Serena Wilson
Brian Van Norman
Recommendation(s) made for all committees to initially meet the same day to ensure adequate information and guidance is given. The committees will function with the same protocol as the Board of Directors in regards to committee reports, recording minutes, etc.
Pool Concerns: The board will address the possibility of extending the Pool Season due to owed fees. Stay tuned to the blog: alexanderplacehoa.blogspot.com and posting at the mail kiosks.
Address the 1 year warranty and Winterizing.
Homeowner asked, what the process to have a Board member removed is? Response from David Robbins, a motion would have tobe made to call a Special Meeting specifically for that reason and the meeting has to be posted on the property no less than 72 hours (3-Days) prior to the meeting. The homeowner made a motion to call a Special Meeting to have a Board Member removed. The motion was moved to the 8th power to hold a Special Meeting to remove a Board member on Sunday, September 16, 2007 at 4:00 PM at the Alexander Place Community Clubhouse.
Homeowner made a motion that the number of Board members be increased and that motion was 2nd. Additional information will follow as this process is a bit more time consuming to complete. However, as previously stated the board and community are in agreement that more board members are critical to the overall welfare of the community.
The meeting was adjourned with an Executive Session following. Officers were voted to the following positions:
President-Mitchell Bates
Vice President-Brenda Green
Secretary/Treasurer-Norwood B Starling, Jr
